Kolab Now Rocks 2023

Posted on: December 16th, 2022 by

Ho ho ho,

what a wild, crazy and yet beautiful year we shortly leave behind us!

Again we want to express our deep thankfulness to all the users of Kolab Now – you guys rock and help us everyday to improve, refine and grow.

In the last year we had ups and downs, learned from mistakes, developed new paths where necessary and we say: respect for everyone going through this together with us and trusting in our expertise. Your feedback and use of our services made it possible for us to push Kolab Now to yet another higher level of quality. We can now with great pride say that:


In a year like 2022, one realize how important it is to be able to stay in contact with people in your close circle as well as the ones who are on a greater distance. Some people move away and some work in remote places. No matter how personal or professional the contact is, it is important that it can be kept private and secure.

Here is the perfect holiday present from us for the one with whom you want to stay in contact in 2023:

New Kolab Now sign-ups (individual and group accounts) will receive 3 months free usage when signing up before the 01.01.2023 with the voucher code KOLABNOWROCKS2023

Here is how it works step by step:

  1. Go to https://kolabnow.com/signup and choose individual or group account
  2. Enter your name and set an external e-mail address
  3. Receive the registration code at the external e-mail address
  4. Set your Kolab Now identity and enter the voucher code KOLABNOWROCKS2023
  5. Wait till your Mailbox is being created and start the journey

Merry Christmas and a Happy New Year from the Kolab Now team!


How do server side (sieve) filters work again?

Posted on: September 19th, 2022 by

Kolab Now offers a mail filtering feature. That makes it possible to apply a series of actions to specifically selected incoming emails, so that incoming mail meeting a certain criteria can be automatically processed by the server and handled/organized according to the defined actions. For example the server can move the message to a specified folder, redirect it to another account, send a reply, discard, delete, etc for as long as the defined criteria is fulfilled.

> Continue Reading

Important: DNS settings @KolabNow

Posted on: July 13th, 2022 by

This goes out to those users who joined our service back in the days when it was still called MyKolab.

(Note: No emails were hurt during the writing of this blog post)

In 2015 our service changed its name from MyKolab to Kolab Now – as we know it today.

> Continue Reading

Incident report: db server stuck in large operation..

Posted on: June 7th, 2022 by

On Monday June 06 2022, from approximately 11:24 UTC a group of Kolab Now users observed an error stating: “Gateway time-out” when trying to login to the webclient, the dashboard, or connect with any desktop or mobile client. The Kolab Now main page https://kolabnow.com/ and all other services (Support, blog and knowledge base) were available with no issues for these same users.

The issue lasted for about an hour, until approximately 12:19 UTC, and was caused by a db server in one of the clusters being stuck in a large operation. The issue caused troubles with the login procedure, but had no impact on the mail flow. No mail was lost or delayed during the incident.

The operations team was warned by the monitoring system about a stuck db server in the cluster, and was having hands on keyboards right away. The issue lasted for about an hour (some users in the group saw return of service earlier than others), and was caused by this db server in the cluster being stuck in a large operation.

Further investigation and action is going into reevaluating the amount of resources assigned to the db clusters and other servers for such large operations of this type.

If you were among the group of users that was impacted by this, then please accept our apologies for any inconvenience caused.

Kolab Now: Our prices explained

Posted on: May 19th, 2022 by

For all the fellows out there who are interested in our product and service we would like to explain today again the difference of individual & group accounts and prices that apply.

> Continue Reading

Updates to Kolab Now..

Posted on: April 22nd, 2022 by

This Friday the operations team is rolling over the Kolab Now system and deploying a set of new updates. However, thanks to the redundancy in the architecture, users will not see any downtime or service interruptions.

The update contains a lot of code, preparing the system for future features, and one update to the Voice & Video feature.

> Continue Reading

The strengths of the Kolab calendar: part 2

Posted on: April 20th, 2022 by

Hello again everyone. Last weeks part 1 of the strengths of the Kolab calendar coped with the calendar in general, colorized events, calendar lists, and scheduling & editing of events.

Today the journey continues and we will dive deeper in the scheduling & editing of events and cover topics like event invitations & notifications – and sharing of calendars and subscribing to them.

> Continue Reading

Kolab Now @ Swiss Cyber Security Days

Posted on: March 31st, 2022 by

A few years in a row, the Swiss Cyber Security Days have brought specialists and cyber security industry leaders together in the context of Swiss cyber security. This year the event is falling on 06 & 07 of April, and unlike last year, where the event was run as a ‘virtual get together’ it is housed in the Forum Fribourg.

Being specialists in this field, Apheleia IT (and so, Kolab Now) will be represented in Fribourg. You will be able to meet us there, discuss our future plans and vision with our team, and get a view of our enterprise offering; CyComm.

We will be happy to talk to you there.


The strengths of the Kolab Calendar: Part 1

Posted on: March 23rd, 2022 by

At Kolab Now we love the feedback that we get from our users. It gives us a picture of what we do right, and where we need to improve. We hear which features users love and which they don’t. And that is how we learned, that one of the most valued and most used Kolab features is the calendar.

Why is that, and what things are so great about it? We decided to share our experiences with a few great calendar features in this series of posts. This first part will discuss the calendar in general, colorized events, calendar lists, and scheduling & editing of events.

> Continue Reading

Is your password ‘123456’?

Posted on: February 14th, 2022 by

If so, you share your password with thousand – perhaps 100s of thousands of others. Password complexity is being talked a lot about in the media these days. You have probably seen messages from your bank or your badminton club membership administrator about how your password should be complex to avoid password cracking.

Last Friday, 2022-02-11, Kolab Now released a number of enhancements, most of which are not directly visible to end users. However one change that could have impact for users is the option to implement password policies.

Take a look at the knowledge base article, to see how password policies can be leveraged by group owners to ensure all users have adequate passwords at all times.

This release also brings some interesting updates for the users in the Private beta program, who now have access to Shared folders, Distribution lists, and Resource management – more information to follow on that.

More interesting updates are on the way. Keep an eye on this blog for news and updates.