Author Archive for Lioba Leickel

Happy New Year 2024!

Posted on: January 1st, 2024 by

Announcing Service Window: 25th of October 2023

Posted on: October 20th, 2023 by

The operations team is going to make an update to the Kolab Now dashboard applications framework. Therefore we declare a service window on:

Wednesday 2023-10-25 from 07:00 UTC until 09:00 UTC.

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Changes: The Kolab Now support system

Posted on: October 13th, 2023 by

As most of our users probably know, Bifrost was our support system of choice for many years. It was a great system that served us well all those years, however it also had it’s weaknesses and it is time for a change.

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Announcing Service Window on Wednesday 4th of October 2023: Larry skin & Spellcheck

Posted on: September 28th, 2023 by

The Kolab Now Staff is going to deploy the “old” larry skin and enable the English spellcheck option (again). Therefore we declare a service window on:

Wednesday 2023-10-04 at 07:00 UTC until 08:00 UTC.

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The Kolab skins

Posted on: September 11th, 2023 by

Some users probably remember when we first released the new Responsive skin back in 2018. Since then, the responsive skin has been developed further, some improvements were made, and the skin was promoted to be the default skin for new Kolab Now users.

We in the Kolab Now team love the Responsive skin, and we were not going to miss the old static skin when it was not deployed during the update to the latest version of the webclient. We had only received positive feedback about the responsive skin so far, but it turned out that some users still were very fond of the old look and feel.

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Announcing Service Window Friday 9th of June: Getting rid of even more old infrastructure..

Posted on: May 31st, 2023 by

The Kolab Now Staff is going to update parts of the platform to get rid of even more old infrastructure, and to ensure the best possible solution for users. Therefore we declare a service window on:

Friday 2023-06-09 at 08:00 UTC until 12:00 UTC.

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What are the strengths of Kolab Now – according to ChatGPT

Posted on: May 12th, 2023 by

Hello again everyone! We made a funny experiment to find out what ChatGPT thinks about Kolab Now 🙂

Here are some answers:

What is Kolab Now?

“Kolab Now is a secure, private, and open-source email and collaboration platform. It is a cloud-based service that offers a range of productivity tools, including email, calendar, contacts, tasks, notes, and file storage. Kolab Now is designed to be easy to use and accessible from anywhere with an internet connection, making it an ideal choice for individuals and businesses that value privacy and security.

Kolab Now is built on top of the Kolab Groupware platform, which is an open-source collaboration software suite. The platform offers a range of features, including advanced security and encryption, collaborative editing, and support for multiple devices and platforms. Kolab Now takes care of hosting, maintaining, and updating the Kolab Groupware platform, allowing users to focus on their work rather than the technical details of running a collaboration platform.

Kolab Now is particularly popular among users who are concerned about data privacy and security. The platform uses end-to-end encryption to protect user data, and the company is committed to protecting user privacy. In addition, Kolab Now is based in Switzerland, which has some of the strongest data protection laws in the world.”

What are the strengths of Kolab Now?

“Kolab Now is an open-source, secure email and collaboration suite that offers several strengths to its users. Some of its strengths include:

  1. Security: Kolab Now has a strong focus on security and privacy. It uses encryption to protect users’ data both in transit and at rest, and also offers two-factor authentication for added security.
  2. Open-source: Kolab Now is built on open-source software, which means that users have access to the source code and can modify it as needed. This gives users more control over their data and can also lead to faster bug fixes and improvements.
  3. Collaboration: Kolab Now offers a range of collaboration tools, including shared calendars, address books, task lists, and files. This makes it easy for teams to work together and stay organized.
  4. Cross-platform support: Kolab Now can be accessed from a wide range of devices and platforms, including desktops, laptops, smartphones, and tablets. It also supports a range of email clients, including Thunderbird, Outlook, and Apple Mail.
  5. User-friendly interface: Kolab Now has a modern and intuitive interface that makes it easy to use. It also offers a range of customization options, such as themes and language support, to suit different user preferences.

Overall, Kolab Now’s strengths lie in its security, open-source nature, collaboration tools, cross-platform support, and user-friendly interface.”

If Kolab Now would be a person, how would you describe it?

“If Kolab Now were a person, I would describe it as a highly organized and security-conscious individual who values privacy and effective communication. This person would be diligent and detail-oriented, with a strong focus on getting things done efficiently and effectively. They would prioritize security and privacy, making sure that all of their communications and data were protected from prying eyes.

At the same time, this person would also be collaborative and communicative, always looking for ways to work together with others and communicate effectively. They would be open-minded and adaptable, able to learn new tools and technologies quickly and use them to improve their workflows and productivity.

Overall, this person would be a reliable and trustworthy partner for anyone looking to work collaboratively and securely, with a focus on getting things done efficiently and effectively while also prioritizing privacy and security.”

The Kolab team says: Thank you very much ChatGPT for the nice words – we hope our users agree with you! For any feedback please do not hesitate to contact us


How to prevent deleted e-mails from disappearing permanently

Posted on: March 27th, 2023 by

Last week our support team reported interestingly some similar questions from unrelated users circling around the topic: “I accidentally deleted some e-mails. Can I get them back?”

As often in complex support situations, the answer to this question is: It depends.. 🙂

Users were pointed to this knowledge base note. This answered the questions, though with some confusion. In this post we will lay out the options.

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Kolab Now Rocks 2023

Posted on: December 16th, 2022 by

Ho ho ho,

what a wild, crazy and yet beautiful year we shortly leave behind us!

Again we want to express our deep thankfulness to all the users of Kolab Now – you guys rock and help us everyday to improve, refine and grow.

In the last year we had ups and downs, learned from mistakes, developed new paths where necessary and we say: respect for everyone going through this together with us and trusting in our expertise. Your feedback and use of our services made it possible for us to push Kolab Now to yet another higher level of quality. We can now with great pride say that:


In a year like 2022, one realize how important it is to be able to stay in contact with people in your close circle as well as the ones who are on a greater distance. Some people move away and some work in remote places. No matter how personal or professional the contact is, it is important that it can be kept private and secure.

Here is the perfect holiday present from us for the one with whom you want to stay in contact in 2023:

New Kolab Now sign-ups (individual and group accounts) will receive 3 months free usage when signing up before the 01.01.2023 with the voucher code KOLABNOWROCKS2023

Here is how it works step by step:

  1. Go to and choose individual or group account
  2. Enter your name and set an external e-mail address
  3. Receive the registration code at the external e-mail address
  4. Set your Kolab Now identity and enter the voucher code KOLABNOWROCKS2023
  5. Wait till your Mailbox is being created and start the journey

Merry Christmas and a Happy New Year from the Kolab Now team!